Announcing Your Move To Employees

1. The New Location

• Address: Provide the full address of the new office, including the floor and unit numbers.

• Accessibility: Mention physical and digital accessibility, proximity to public transit, and parking availability.

• Building details: Highlight relevant features like security, shared spaces, and amenities.

• Floor plan: Share workspace layout or department locations.

2. Reason for Moving

• Business rationale: Briefly explain why the move is happening (end of the lease, growth, cost efficiency, restructuring).

• Strategic goals: State how relocating supports future success.

• Impact on employees: Explain who is moving, staying, and any remote work adjustments.

3. Benefits of Relocating

• Office improvements: Better layout, enhanced collaboration spaces, updated infrastructure.

• Technology upgrades: Faster internet, improved IT setup, new meeting rooms.

• Work environment perks: Ergonomic furniture, natural lighting, break areas, on-site gym.

4. Timeline and Key Dates

• Packing and preparation: Dates to begin and finish packing.

• Moving days: Dates for various phases and the last day in the current office.

• IT and equipment: Dates that computers and equipment will be down and set up.

• New office: Dates to tour and move-in by department.

5. Employee Instructions

• Packing guidelines: What to pack, labelling requirements, how to pack moving boxes.

• Building access: Provide security procedures, keycards, or entry codes.

• Work protocols: Remote work arrangements or expected in-office presence during the move.

• Moving day expectations: Where to report, assigned moving groups, on-site support teams.

6. IT Notifications

• Downtime notifications: Expected interruptions in network or equipment access.

• Employee responsibilities: Instructions for securing and preparing computers.

• Setup support: Name who will assist with technical issues.

7. Support and Assistance

• Moving coordinator contact.

• IT support contact for setup and issues.

• HR or employee support contact.

Timing

When to Make Your Office Relocation Announcement

Timing is key when announcing an office move.

The size, the scope, and the distance of your move all impact the timing of your announcement. The farther or more complex your relocation is, the more notice you’ll want to give employees.

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