Exciting News: Your New Location Announcement!

Details About Your New Location

• Address: We are thrilled to share the full address of our new office, which is [insert complete address here, including floor and unit numbers].

• Accessibility: Our new location will offer excellent physical and digital accessibility. It is conveniently located near public transit options and has ample parking available for our employees.

  
  

• Building Details: The new building boasts impressive features, including security measures, shared spaces for collaboration, and various amenities to enhance the work experience.

  
  

• Floor Plan: The layout of the workspace is designed to optimize productivity. We will share department locations and a detailed floor plan to help you navigate the new environment.

  
  

Reasons for Our Move

• Business Rationale: The decision to move stems from various factors. The end of our current lease, significant company growth, and a desire for cost efficiency prompted this change.

  
  

• Strategic Goals: Relocating aligns with our long-term strategies. By moving to a more suitable location, we can better position ourselves for future success.

  
  

• Impact on Employees: We want to clarify who will be moving to the new space and who will remain in the current location. Additionally, we will outline any adjustments for remote work arrangements.

  
  

Benefits of Relocating

• Office Improvements: Employees can look forward to a better office layout. The new design will provide enhanced collaboration spaces, encouraging teamwork and innovation.

  
  

• Technology Upgrades: Our commitment to improving our tech infrastructure is evident. The new office will feature faster internet speeds, an upgraded IT setup, and a variety of new meeting rooms.

  
  

• Work Environment Perks: We are excited to share that the new office will come equipped with ergonomic furniture, abundant natural lighting, cozy break areas, and even an on-site gym for promoting employee wellness.

  
  

Timeline and Key Dates

• Packing and Preparation: Mark your calendars! The packing process is scheduled to begin on [insert date] and will conclude by [insert finish date].

  
  

• Moving Days: We have outlined specific moving phases. Noteworthy dates include the last day in our current office, which will be [insert date].

  
  

• IT and Equipment: We will notify you of the dates when computers and other equipment will be down during the transition, ensuring a smooth setup on the other side.

  
  

• New Office Tours: Department-specific tours of the new office will take place on [insert date], along with official move-in dates.

  
  

Employee Instructions

• Packing Guidelines: We will provide detailed packing instructions. Employees should know what to pack, how to label moving boxes, and any specific rules regarding this process.

  
  

• Building Access: Security procedures will be in place. Employees will need keycards or entry codes to gain access.

  
  

• Work Protocols: During the move, some staff may be working remotely. We will clarify expectations regarding in-office presence.

  
  

• Moving Day Expectations: On the moving day, all employees should know where to report, which moving groups they will be in, and the support teams available on-site.

  
  

IT Notifications

• Downtime Notifications: Be aware that there may be expected network or equipment interruptions during the move. We will provide advance notice on any downtime.

  
  

• Employee Responsibilities: All employees must secure and prepare their computers for the move. Detailed instructions will be circulated.

  
  

• Setup Support: Our IT department will consist of skilled individuals available to assist with any technical issues you encounter.

  
  

Support and Assistance

• Moving Coordinator Contact: For any queries or concerns, please reach out to our moving coordinator at [insert contact information].

  
  

• IT Support Contact: Should you face any setup or technical issues, contact our IT support team at [insert contact information].

  
  

• HR or Employee Support Contact: For any HR-related questions or employee support needs, feel free to connect with [insert contact information].

  
  

When to Make Your Office Relocation Announcement

Timing is crucial when announcing an office move. The size, scope, and distance of the relocation significantly influence the timing of your announcement. A more complex or farther move necessitates earlier communication with employees.

We can help you with this when you're ready!

If you would like to learn more about this exciting transition and what it means for you, feel free to reach out for further details.

Remember: “Make sure to pack your essentials before the big day!”